12 Key Steps to Create an Effective Sales Process

Acquiring new customers has become quite difficult in this competitive market. Setting up a sales process can be an effective solution to boost your customer acquisition process.

January 25, 2024


5 Mins

Om Shukla

Om Shukla

12 Key Steps to Create an Effective Sales Process


Acquiring new customers has always been a difficult task for businesses; they have to compete with other businesses, give up margins, and offer discounts to acquire or retain customers. But an established sales process can make this task slightly easier. The components of the sales process represent the various stages a customer goes through before finalizing the purchase. Even though the components of the sales process keep on changing, depending upon the company, sector, or target market, the basic structure remains the same for all the companies.

The recipe to grow a business is quite straightforward: create a meaningful product, acquire new customers, and retain those new customers to make them loyal clients. However, acquiring and retaining part of the recipe has become quite tough, as the competition in the market has increased, and customers have various options to choose from. In such an environment, competing on price and product is not enough. Businesses need to establish an efficient sales process to acquire new customers and help grow the business. In this article, we will take a look into the complex process of sales.

"According to Harvard Business Review, companies that had an established sales process with clear pipeline management had increased their sales by 28%!"

What Is Sales Process?

A sales process is a systematic and structured series of steps or stages that a business follows to convert potential customers into actual buyers. It's a strategic approach that guides sales representatives through the journey of identifying prospects, understanding their needs, presenting solutions, addressing concerns, and ultimately closing deals.

Effective Sales Process

Why Is The Sales Process Important?

Let's start by understanding why the sales process is important and why companies that adopt a sales process generally have higher revenue growth.

Systematic Approach at Sales

  • Setting up a sales process provides a structured and organized framework that sales teams can follow to convert potential clients into paying customers.
  • It also ensures that all the sales programs are consistent and systematic in nature. This reduces the likelihood of missed opportunities or overlooked steps.

Increasing Efficiency and Productivity

  • The sales process enables sales representatives to focus their efforts on leads that are more likely to convert; this improves productivity and resource utilization.
  • The positive effects of the sales process will be visible in efficiency metrics such as turnaround time, lead conversion ratios, customer satisfaction rates, etc.

Better Sales Forecasting

  • The sales process enables businesses to track and measure the progress of leads through the sales pipeline.
  • Such analysis can provide valuable data for forecasting future sales figures and help in allocating resources effectively.

Maximizes Revenue

  • Identifies and prioritizes high-value leads, maximizing the potential for revenue generation.
  • Ensures that sales efforts are directed toward prospects with a genuine interest in the product or service

Improved Customer Understanding

  • The sales process helps build and nurture long-term customer relationships beyond the initial sale.
  • It encourages post-sale follow-up and support, which contributes to customer satisfaction and loyalty.

6 Steps Of Sales Process

A sales process is broadly divided into six steps. The journey starts with identifying your target market or target customers. The next phase, which is also the crux of the sales process, is to figure out how to convert these prospects into paying customers. This is achieved through a strategic but lengthy process of presentation, handling objections, and finally closing the sale. But the process doesn't end there; companies then have to follow up on these customers to understand their experience and offer after-sales support. If a sales process is established in such a systematic way, it will reflect in the customer satisfaction, lead conversion, and sales growth of the company.

Prospecting - Identifying Customers

Prospecting is the initial stage of the sales process, where sales agents identify potential customers or leads who may be interested in their products or services. This phase often involves market research, lead generation, and outreach through various channels such as cold calling, email campaigns, and social media.

Lead Qualification

During lead qualification, sales teams assess the potential of leads to determine whether they are a good fit for the product or service. Qualification involves understanding the prospect's needs, budget, decision-making process, and timeline. This step helps prioritize leads and focus efforts on those with the highest likelihood of conversion.

Presentation And Demonstration - Creating Awareness

Once a lead is qualified, the sales team pitches the product or service to showcase its features and benefits. This stage may involve product demonstrations, creating customized proposals, and addressing any specific concerns or objections the prospect may have.

Handling Objections - Facing Challenges

After the sales pitch, prospects often have concerns that need to be addressed by the business. If this part of the sales process is handled properly, there is a high chance the prospects will commit to a purchase. Sales professionals should be equipped to handle objections effectively by providing solutions and demonstrating the value of the product or service.

Improve Sales Process image

Closing the deal - Completing the Sales

Once the presentation and Q&A are done, the final step comes - closing the deal. This is the stage where the salesperson seeks a commitment from the prospect to move forward with the purchase. This process also includes final negotiations, discussing pricing, and finalizing the details to ensure a smooth transition from prospect to customer.

Follow-up and Relationship Building - After-sales service

Post-closing, it is important to follow up on the purchase and maintain a positive relationship with the customer, as this goes a long way in customer retention and also provides an opportunity for upselling or referrals. Follow-up activities include post-sale support, customer feedback collection, and ongoing communication to strengthen the customer relationship.

How to Create an Effective Sales Process?

1. Define Your Sales Goals:

Organizations should clearly articulate their sales objectives to their sales agents. Whether it's forecasting revenue, expanding market share, or launching a new product, the sales process should be aligned with these goals to ensure a cohesive and standardized strategy.

2. Understand Your Target Audience:

A detailed target market analysis can provide a context to the entire sales process as this allows agents to understand the needs, challenges, and motivations of prospects. Businesses should tailor the sales process to address their specific pain points and preferences. This can increase customer engagement and drive conversions.

3.Map Your Customer Journey:

Businesses should identify and meticulously document each stage of the customer's journey, from initial awareness to the final purchase and beyond. This comprehensive mapping enables you to align your sales process with the intricacies of the customer's decision-making journey, optimizing your approach for maximum impact.

4.Segment Your Leads:

Recognize that not all leads are created equal. Businesses should segment these leads based on various criteria such as industry, company size, or geographic location. This segmentation allows for a more nuanced and personalized approach at each stage of the sales process. This reduces the wastage of resources on weak leads and increases overall productivity.

5. Establish Clear Sales Stages:

Businesses should clearly define the different stages that a lead progresses through. These stages are also referred to as the customer acquisition cycle, which includes initial contact, qualification, presentation, closing, and post-sale activities. This structured approach provides a roadmap for the sales team and ensures a systematic and organized progression.

6.Create a Sales Playbook:

Develop a comprehensive sales playbook that serves as a repository for specific actions and strategies depending upon the stage of the sales process. This includes detailed scripts, objection-handling techniques, and best practices to empower your sales team with the tools they need for success.

7. Implement Key Performance Indicators (KPIs):

Establish a robust framework of measurable Key Performance Indicators (KPIs) for each stage of the sales process. These KPIs may include conversion rates, deal closure times, and customer satisfaction scores. Regularly monitor and analyze these metrics to derive actionable insights for continuous improvement.

8. Find the cause of stalled sales

By using a systematic set of procedures, businesses can find out the reason for lower lead conversion rates and the difficulties being faced by sales agents. This step is necessary to tackle the time-consuming inefficiencies present in the sales process. These systematic approaches include processes such as quality monitoring, connectivity issues, and proper land targeting on the basis of timing, demographics, etc.

9. Integrate Technology:

Businesses should try to integrate technology into the sales process to increase quality and productivity. Tools such as customer relationship management (CRM) software and other advanced sales tools streamline processes, automate repetitive tasks, and gain real-time data analysis of customer behavior. If integrated properly, technology can enhance the overall efficiency and effectiveness of your sales process.

10. Train Your Sales Team:

Many businesses miss a key component while onboarding sales professionals - training and development. Training is an integral part of the sales process, which is often ignored as it is a cost for the company and does not yield any revenue. Businesses should equip their sales team with the requisite skills and knowledge through development programs. This ensures that they are well-versed in the intricacies of the sales process, possess in-depth product knowledge, and are adept at employing effective communication techniques.

11. Gather and Act on Customer Feedback:

Follow-ups are part of the after-sales process and are important to increase customer satisfaction and take direct feedback. Businesses should actively solicit feedback from both successful and unsuccessful deals. This information can then be used to refine the sales process, address pain points, and enhance the overall customer experience.

12. Encourage Collaboration Between Sales and Marketing:

Lastly, the communication and collaboration between the sales and marketing teams. Aligning these two departments is crucial to ensure a seamless transition of leads from marketing to sales and promotes a cohesive strategy that resonates with your target audience.

How to Outsource For Your Sales Processes With SquadStack?

If you are looking to outsource some activities of your sales process, then you can choose SquadStack. We offer best in industry services and help your businesses with lead qualification, lead management, reaching out to leads and managing inbound requests. With SquadStack, businesses can avail a pre-trained, industry-ready distributed workforce of 5000+ callers present across India. Our skilled agents, combined with the advanced tech, will help your business to -

  • Connect with leads and customers via omnichannel like Voice, SMS, IVR, and Email
  • Follow up and engage interested leads to convert them into customers.
  • Manage entire campaigns through one platform and get real-time campaign updates.

The biggest advantage of SquadStack is our usage based pricing model. Our clients don’t have to pay a fixed cost, they are charged by the number of calls and hours connected. This gives them flexiblity in scaling during seasonal demands.

If you are excited to hear about our offerings and want to explore our services further, you can book a demo here.


What is the sales process?


A sales process is a systematic and structured series of steps or stages that a business follows to convert potential customers into actual buyers.

Why is the sales process important?


The sales process is a systematic approach to sales, and it is quite important for businesses to acquire new customers, maximize revenue, and retain old customers.

Does the sales process lead to increase in revenue?


Sales processes can help a business not only increase its revenues but also understand the business cycles and forecast revenues for upcoming quarters.

What are the various stages of the sales process?


The sales process has six key stages, namely, prospecting, lead qualification, presentation, handling Objectives, closing the deal, and follow-ups.

How to implement KPIs in the sales process?


KPIs such as conversion rates, deal closure times, and customer satisfaction scores are important to implement and should be monitored and analyzed to derive actionable insights for continuous improvement.

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